Design Profitably.
Architecture is project-based. Your accounting should be too. We build financial systems around how architects actually work — from schematic design to project close.
Why They Choose Us
Project
Level Profitability
WIP
Schedule Tracking
Billing
Realization Rate
2 Wk
Onboarding Average
Sound Familiar?
The problems every owner in this space faces.
Problem 01
Project profitability is hard to track
Project-based accounting that tracks labor, consultants, and overhead against fee by phase so you see true profit on every engagement — not just hours billed.
Problem 02
Time tracking doesn't connect to billing
We integrate with your time tracking platform to ensure every billable hour becomes revenue and you know your realization rate each month.
Problem 03
Cash flow is feast or famine between project phases
Cash flow forecasting built around your project milestone schedules and retainer payments so slow phases don't cause cash crises.
Problem 04
Overhead allocation is confusing and inconsistent
Clear overhead rate calculation so you know your true cost to deliver projects and can set fees that actually cover your firm.
Problem 05
I don't know which project types are most profitable
P&L by project type — residential, commercial, institutional, hospitality — so you can focus business development on your highest-margin work.
Problem 06
Consultant costs are hard to track and bill back correctly
We track sub-consultant invoices by project and phase and apply your markup correctly so reimbursables are billed accurately and on time.
What We Handle
Built for how your business actually operates.
Every service we offer is designed around the real-world complexity of your industry — not a generic chart of accounts.
Project-Based Accounting
Revenue and cost tracked by project phase for accurate margin visibility.
Time & Billing Integration
Connect your time system to billing so every hour is captured.
WIP Tracking
Work-in-progress schedules so you know where every project stands financially.
Overhead Allocation
Accurate indirect cost rates so you know your true cost to deliver.
Cash Flow Forecasting
Models built around project milestones and retainer payment schedules.
Consultant Cost Tracking
Sub-consultant invoices tracked by project with proper markup billing.
Realization Rate Reporting
Monthly realization analysis so you know where write-downs occur.
Partner Distribution Planning
Capital accounts and distributions managed transparently.
Monthly Financial Reporting
P&L by project type so you know where to focus business development.
Quarterly Tax Estimates
Accurate estimates based on project timing and partner income.
Annual Tax Preparation
Entity and business tax filings with design firm context.
Growth Modeling
Financial projections for adding staff, studios, or service lines.
Why Choose Us
We know your industry. Most accountants don't.
We understand project-based margins
Architecture firms live and die by project profitability. We build reporting around fee phases, realization rates, and overhead allocation — not just top-line revenue.
Time tracking integration built in
Whether you use Harvest, Monograph, Deltek, or another platform, we connect your time data to your books so billing is always accurate.
Cash flow around milestones
Design projects have irregular billing tied to milestones and approvals. We model cash flow around your specific project schedules so slow phases don't become cash crises.
Growth-ready from day one
Adding staff, opening a second studio, or expanding into a new project type? We build the financial models that make every growth decision data-driven.
FAQs
Questions we hear all the time.
How do you track project profitability for an architecture firm?
We set up project cost centers that track direct labor hours, sub-consultant costs, reimbursable expenses, and allocated overhead by project and phase, then compare against earned fee to show true margin.
What time tracking software do you integrate with?
We work with Harvest, Monograph, Deltek, BQE Core, and most other platforms used by architecture firms to connect time data to billing and job cost accounting.
How do you handle percentage-of-completion billing?
We use cost-to-complete estimates to recognize revenue proportionally as project phases are completed, giving you an accurate monthly P&L that reflects actual progress.
Can you track profitability by project type?
Yes. We segment your P&L by residential, commercial, institutional, interior design, or any project category so you can see which types of work generate the best margins.
How do you calculate overhead rates?
We calculate your indirect cost rate using your actual overhead costs — rent, admin, marketing, software — divided by direct labor hours, giving you a rate you can apply consistently to all project pricing.
Ready to Build a Profitable Practice?
Architecture you're proud of. Numbers you understand.
Let's talk about your firm and build the financial systems that show you exactly how your practice is performing.
Most clients are fully onboarded within 2 weeks.