Know Your Real
Reimbursement.
Insurance denials, payer discrepancies, and manual reconciliation are costing you thousands every month. We track every claim and payment.
Why Therapists Choose Us
95%+
Insurance Claims Tracked
$250K+
Revenue Recovered
Zero
Billing Errors
Weekly
Reconciliation
The Mental Health Practice Problem
Mental health practices face unique accounting challenges that general accountants don't understand.
Insurance Reimbursement Chaos
Different payers, different rates, denials, appeals — you're tracking it all manually and missing money on the table.
✓ We reconcile every insurance payment against submitted claims, track denials and appeals, and flag underpayments automatically.
Client Session Tracking
No-shows, cancellations, insurance vs cash clients — your financials don't reflect what actually happened.
✓ We integrate with your practice management system to match invoiced sessions against actual service delivery.
Tax Complexity
Section 179 equipment deductions, home office allocation, employee vs 1099 contractors — mental health practices have unique tax situations.
✓ We handle all the tax nuances specific to mental health practices to maximize deductions and minimize liability.
Contract Rate Confusion
You have different rates with different insurance networks and private pay — you never know if you're actually profitable.
✓ We segment revenue by payer and track margin so you see exactly which clients and insurance relationships are profitable.
Services Built for Mental Health Practices
Insurance Reimbursement Tracking
We reconcile claims submission against payment with detailed denial and appeal tracking to maximize recovery.
Client Session Reconciliation
Monthly matching of invoiced sessions against service delivery to catch discrepancies early.
Payer Rate Analysis
Detailed view of revenue by insurance payer, fee schedule comparison, and profitability by contract.
Tax Planning
Maximize clinical deductions, home office allocation, equipment Section 179, and employee payroll optimization.
Practice Profitability
Revenue per session, utilization rates, and profitability by service line to guide growth decisions.
Monthly Financial Reporting
Clear, actionable financials showing revenue, costs, and practice health — available by the 5th of next month.
We Understand Your Practice
We're not just accountants. We specialize in mental health practice accounting. We know insurance payer networks, we understand therapy billing codes, and we track reimbursement patterns that make or break your practice.
- Insurance payer rate negotiation support
- Denial tracking and appeal management
- Session-level profitability analysis
- Tax deductions specific to mental health practices
- Monthly financials that match your practice management software
Insurance Reconciliation
Claims matched to payments and tracked through denials
Session Accuracy
Every billed session verified against service delivery
Rate Optimization
Margin analysis by payer to guide negotiation
Practice Health
Monthly reports showing reimbursement trends
Stop Losing Money to Insurance Denials
Most mental health practices leave thousands of dollars on the table every year through billing errors, payer discrepancies, and missed appeals. Let us handle the complexity.
Schedule a Consultation